Tip 5: Deliver What You Declare

The Declaration of Eligibility for Delivery of Grain confirms that the grain you are delivering is an eligible variety (and class, if applicable). Grain buyers may also ask you to sign a commercial declaration that indicates your crop was not treated with specific crop input products to ensure it meets the requirements of our export markets. Accurate and complete declarations protect market access and reduce the risk of rejected deliveries or liability issues.

Grain declaration requirements in Canada  

When you deliver grain to a licensed grain company, you are legally required to complete a Declaration of Eligibility for Delivery of Grain. This declaration confirms that the grain is of a variety eligible for the kind (and class, if applicable) of grain being sold. This requirement is especially important for crops such as canola where deregistered varieties may create market risk.

Submitting an accurate declaration supports Canada’s grain quality assurance system and helps maintain confidence with domestic and international buyers.  

Commercial declarations requested by grain buyers 

In addition to the legal declaration, grain buyers may ask you to sign a commercial declaration that indicates your crop was not treated with specific crop input products to ensure it meets the requirements of our export markets.  

Commercial declarations may also outline obligations and penalties. For example, you may be held responsible for costs related to contamination of a bin or shipment.  

While these are two distinct declarations, grain companies may choose to combine them into a single form for administrative efficiency. 

Visit grainscanada.gc.ca and talk to your grain buyer to learn more.